Programme Assistant, SC SB3, North Macedonia Country Office

2 July 2020

Skopje, North Macedonia

Job title: NATIONAL POST - Programme Assistant, SC SB3, North Macedonia Country Office

Job ID: 31219

Location: Eastern Europe, Central Asia

Full/Part Time: Full-Time

Regular/Temporary: Regular

The Position

The Programme Assistant provides programmatic support in the planning and implementation of UNFPA work plans, as part of both country-specific and regional-level activities.  

How You Can Make a Difference

The Programme Assistant contributes to the achievement of the UNFPA mandate as part of a team and provides programme, administrative and financial support in the office in implementation of the UNFPA Country Programme, including in humanitarian settings. The Programme Assistant reports to the SRH/Youth Programme Analyst.

Job Purpose

The United Nations Population Fund is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

You will work with an inter-disciplinary team contributing to:

Increased national capacity to formulate and implement rights-based policies on integrated SRH services;

Strengthened national capacity to incorporate adolescents and youth and their human rights and needs in laws, policies and programmes, and

Strengthened national capacity to formulate and monitor implementation of rights-based policies that integrate evidence on population dynamics and their links to sustainable development.

Organizational Setting


UNFPA is the lead UN agency for delivering a world where every pregancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's new strategic plan (2018-2021) focuses on three transformative results: to end preventable maternal deatths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidated that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results. 

Main Tasks & Responsibilities

You Would Be Responsible For:

- Assisting  with arranging programme activities, including but not limited to: entering work plans in the UNFPA templates and corporate software, drafting and reviewing periodic narrative and financial reports and other  

- Organizing programme events (selection of venue, preparing meeting minutes, assisting in  the development of relevant background materials, presentations, concept notes and proposals)

- Supporting the programme-related procurement of services/goods in accordance with UNFPA Procurement Procedures

- Contributing to the preparation of programme and financial reports

- Maintaining of electronic and hard copy records related to the programme

- Performing various support functions relevant for the programme activities

- Providing logistical, administrative and secretarial support in emergencies, as member of the UNFPA Country Office preparedness and crisis response team 

Qualifications and Experience


Your Education

Completed secondary level of education is required. First level university degree desirable.

 Your Experience

Minimum 5 years (with secondary education) or minimum 3 years (with Bachelor Degree) of progressively responsible administrative or project experience.  

Experience in areas related to UNFPA mandate will be considered strong asset

Previous experience in the UN or other international development organizations is an asset

Strong interpersonal and organizational skills

Computer literacy with standard Microsoft Office programmes (Word, Excel, Power Point)

Previous experience with Atlas/PeopleSoft or other ERP application is an asset

Good writing and communications skills

Languages: Fluency in English is required.

Required Competencies


• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing cutural diversity
• Embracing change
Core Competencies:

• Achieving Results and ensuring programme quality and impact
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically and making decisions
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Skill Set:

Providing logistical support

Managing data

Managing documents, correspondence and reports

Managing information and work flow

Planning, organizing and multitasking


UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

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